Lost / Stolen / Damaged CRBA

The Consular Report of Birth Abroad (FS 240) you received is an important document that verifies citizenship and therefore should be safeguarded. A copy has been sent to the Department of State for permanent filing, together with the documents you submitted as evidence of entitlement to United States citizenship. The Consular Report of Birth Abroad may be used in lieu of a U.S. birth certificate for many official purposes such as registration of your child in school, employment, and application for a U.S.  passport.

Only Those Listed Below Are Authorized to Replace or Amend a Consular Report of Birth:

  • The individual whose birth is recorded on the document (if age 18 or older)
  • A parent or legal guardian
  • An authorized government agency or
  • A person with written authorization

On January 3, 2011, the Department of State began issuing a new Consular Report of Birth Abroad (FS-240). You may request multiple copies of this document at any time. As of December 31, 2010 the Certificate of Report of Birth (DS-1350) is no longer issued. All previously issued FS-240 and DS-1350 documents are still valid for proof of identity, citizenship and other legal purposes.

All Consular Vital Records cost $50 per document.

To Replace a Consular Report of Birth Abroad (FS-240), You Must Submit:

1. A notarized written (or typed) request that includes all of the following information:

  • Full name of the child at birth
  • Any adoptive names of child
  • Child’s date and place of birth
  • Any available passport information
  • Full name of parents
  • If known, the serial number of the FS-240
  • Signature of requester
  • Legal Guardian(s) Only: A copy of the court order granting guardianship

2. A copy of requester’s valid identification

3. A $50.00 check or money order

  • Make payable to “Department of State”
  • The Department will assume no responsibility for cash lost in the mail.

4. Mail to:

Department of State
Passport Services
Vital Records Section
Room 510
1111 19th Street, NW
Washington, DC 20036

To Amend a Consular Report of Birth Abroad (FS-240), You Must Submit:

1. A notarized written (or typed) request detailing the amendment or correction needed

2. Certified copies of documents justifying the amendment requested

  • Examples: foreign birth certificate, marriage certificate, court ordered adoption or name change, birth certificates of the adopting or legitimating parents, affidavits, etc.

3.  The original FS-240, or
A replacement FS-240, or
A notarized affidavit stating the whereabouts of the original FS-240

4. A copy of requester’s valid identification

5. A $50.00 check or money order

  • Make payable to “Department of State”
  • The Department will assume no responsibility for cash lost in the mail.

6. Mail to:

Department of State
Passport Services
Vital Records Section
Room 510
1111 19th Street, NW
Washington, DC 20036

 To check the status of your FS-240 request, call 202-955-0521.