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U.S. Embassy Contract Opportunities
Please find below contracting opportunities with the U.S. Embassy in Abu Dhabi:
RFQ – PR9172059 – Supply and Installation of AC
The US Embassy Abu Dhabi would like to get competitive quotes for Supply and Installation of Air Condition as per the schedule of supplies /services given in the RFQ attached. Quotation shall be submitted via e-mail at BodotaLB@state.gov or AbuDhabiContracts@state.gov no later than 2:00 pm (UAE time) on June 14, 2020, marking reference no. “PR9172059” in the subject line of your email. No quotations will be accepted after this time. Direct any questions regarding this solicitation by telephone at +971-2-414-2492.
Request for Quotation – PR9160896 – Replacing shatter-resistant (Mylar) film
The United States Embassy Abu Dhabi would like to get quotations for replacing existing shatter-resistant film on all the Stair 3 glass panels at U.S. Embassy, Abu Dhabi. Interested vendors can submit quotations as per the terms and conditions of the RFQ attached.
Quotations shall be submitted via e-mail at AbuDhabiContracts@state.gov no later than 05:00 pm (UAE time) on June 15, 2020, marking reference no. “PR9160896” in the subject line of your email. No quotations will be accepted after this time.
Should you have any questions on RFQ scope of work, please email to AbuDhabiContracts@state.gov
Request for Quotations – 19TC1220Q0002 – Chiller Maintenance (US Consulate - Dubai)
The US Consulate in Dubai requests quotations for Chiller Maintenance Services as IAW the following SOW.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the SOW, and submit it to the address shown on the Standard Form 1449.
- Statement of Work (PDF 668 KB)
Proposals are required to be sent only by email to DubaiGSOProcurement@state.gov. The last date for receipt of a formal proposal is 16.00 hrs local time 15th June 2020.
For any questions on this solicitation, please email the Contracting Officer at DubaiGSOProcurement@state.gov
REQUEST FOR QUOTATIONS –19TC1220Q0006 – MEDIA MONITORING SERVICES (US CONSULATE – DUBAI)
Amendment to Solicitation -19TC1220Q0006
The following solicitation has been amended to reflect the change in the due date for submission of a proposal. The deadline for submission of a proposal is 1500 hrs, local time, 19th May 2020.
REQUEST FOR QUOTATIONS –19TC1220Q0006 – MEDIA MONITORING SERVICES (US CONSULATE – DUBAI)
The US Consulate in Dubai requests quotations for Media Monitoring Services as IAW the following SOW.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the SOW, and submit it to DubaiGSOProcurement@state.gov.
Proposals are required to be sent only by email to DubaiGSOProcurement@state.gov. The last date for receipt of a formal proposal is 15.00 hrs local time 19th May 2020.
For any questions on this solicitation, please email the Contracting Officer at DubaiGSOProcurement@state.gov
19TC1020Q0003 – Outgoing Diplomatic Pouch Services – Cancellation
Solicitation 19TC1020R0005 – LES Health Insurance Services
The Embassy of the United States of America (Embassy) invites you to submit a proposal for LES health insurance services. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
- Solicitation Package (PDF 1 MB)
- Amendment A001 (PDF 716 KB)
- Amendment A002 (PDF 489 KB)
- Amendment A003 (PDF 382 KB)
- Questions & Answers (Qs & As) (PDF 502 KB)
- Important Notes to Offerors (PDF 366 KB)
- Existing Table of Benefits – TOB (PDF 129 KB)
- Claims Report – 2017 (PDF 798 KB)
- Claims Report – 2018 (PDF 790 KB)
- Claims Report – 2019 (PDF 792 KB)
- Claims Report – 2020 (PDF 765 KB)
- Census List (MS Excel 245 KB)
- Clarifications to Post Answers (PDF 248 KB)
- DHA Claims Report for Dubai 2017 (PDF 218 KB)
- DHA Claims Report for Dubai 2018 (PDF 217 KB)
- DHA Claims Report for Dubai 2019 (PDF 218 KB)
In order for a proposal to be considered, you must complete and submit the following:
- Section B, Pricing Schedule;
- Section B, Retention Amounts in B.3 ;
- Section K, Representations and Certifications; and
- Additional information as required in Section L.
Your proposal must be submitted both physically to the Embassy AND electronically via e-mail. Pricing and Technical Proposals must be submitted separately.
- Physical Proposal must be submitted in a sealed envelope marked “Proposal Enclosed – Solicitation No.: 19TC1020R0005” to the Contracting Officer, Embassy of the U.S.A, P.O. Box 4009, Abu Dhabi or to the main entrance of the U.S. Embassy’s security gate. Proposals must be received on or before June 10, 2020 at 04:00 pm (UAE time). No proposal will be accepted after this time.
- Electronic Proposal must be submitted to AbuDhabiContracts@state.gov copying JohnJM@state.gov marking the subject line “Proposal Enclosed – Solicitation No.: 19TC1020R0005“. Proposals must be received on or before June 10, 2020 at 04:00 pm (UAE time). No proposal will be accepted after this time.
Additional Instructions: Only PDF formatted documents will be accepted. Please ensure your attachment not exceed 10MB. If there are more files to be attached, send separate e-mail(s) within the stipulated file size restriction, following the aforementioned subject line marking instruction.
In the case of a discrepancy between the physical and electronic copy of your proposal, the physical proposal will be the controlling document. The solicitation number of the RFP must be mentioned on the subject line of your e-mail.
Please note that proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.
The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to Federal Acquisition Regulations (FAR) provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of their proposal. The guidelines for registration in SAM are also available at: https://ae.usembassy.gov/embassy-consulates/abu-dhabi/contract-opportunities/
Solicitation - 19TC1020Q0606-A001 Repairing of Motor Vehicle Parking Canopies
The United States Embassy Abu Dhabi would like to get proposals for repairing motor vehicle parking canopies at the US Embassy Abu Dhabi as per the terms and conditions of the solicitation attached.
A pre-quotation conference/site visit was held on March 11, 2020 at the Embassy as per the solicitation and notice dated March 3, 2020. Minutes of Meeting and Technical Q&A are attached for the reference of all interested vendors.
Note: RFQ due date has been extended for two more weeks. Quotation shall be submitted no later 12:00 pm local time on April 16, 2020 as per the Amendment to the RFQ attached. Quotation must be delivered in sealed envelope to U.S. Embassy Abu Dhabi. Electronic submission and late quotation will not be considered for this RFQ.
Direct any questions regarding this solicitation by telephone at +971-2-414-2205 or +971-2-414-2492
Request for Quotation PR9050132
The US Consulate in Dubai requests you to submit quotations with your best prices for the following item:
Smiths Detection 5030si (53cm x 33cm opening) equipment including installation and commissioning- Qty 1
Proposals are due by March 20, 2020, 17: 00 Local Time. Late submissions will not be accepted.
In order for a quotation to be considered, you must complete and submit SF1449.
Please contact Haya Hajeer HajeerHM@state.gov (04 309 4076) for any additional information.
Tender Notice - Solicitation 19TC1020Q0005 - BME Services (Generator Preventive Maintenance)
U.S. Embassy Abu Dhabi requests quotations for BME Services – Solicitation 19TC1020Q0005 (Generator Preventive Maintenance Services). The anticipated performance is for a base period of twelve months and four one-year periods at the option of the Government. The solicitation package can be downloaded from the U.S. Embassy Website at https://ae.usembassy.gov/embassy-consulates/abu-dhabi/contract-opportunities/.
For more information, please email at AbbuDhabiContracts@state.gov.
RFQ_PR9047661 Supply of skilled tradesmen
This is to inform you that the Contracting Office of the U.S. Embassy Abu Dhabi has cancelled the RFQ_PR9047661 Supply of skilled tradesmen in its entirety.
PR8968735 – Request for Quotation (Non-CAA DDC Panel replacement)
RFQ - PR9027834 - Legal Counsel Services
The U.S. Embassy Abu Dhabi would like to request for quotation (RFQ) for a Blanket Purchase Agreement (BPA) for Legal Advice services as per attached solicitation with terms and conditions applicable. The U.S. Government intends to establish a Blanket Purchase Agreement (BPA) to one or more responsible Legal firms submitting fair and reasonable prices. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the BPA, then submit it to the address listed on the cover letter.
Quotations shall be sent via email to AbuDhabiContracts@state.gov . The last date for receipt of a formal quotation is 5:00 pm UAE time on March 4, 2020. For any questions regarding the solicitation, please send email to AbuDhbaiContracts@state.gov.
RFP - 19TC1220Q0004 - Transportation Services
The U. S. Consulate in Dubai requests proposals for Transportation Services (Vehicles with Drivers) for the EXPO Office at the U.S. Consulate, Dubai (Ref : 19TC1220Q0004) as per the attached solicitation.
Proposals should be submitted via email to DubaiGSOProcurement@state.gov or HajeerHM@state.gov They can also be delivered in a sealed envelope marking ” Transportation Services for Expo Office Proposal Enclosed” addressed to the Contracting Officer, Kevin Allen, U.S Consulate, Bur Dubai, First Street, Umm Hurrair – 1, United Arab Emirates..
Proposals are due by March 8, 2020, 17: 00 Local Time. Late submissions will not be accepted.
In order for a proposal to be considered, you must complete and submit SF1449 form and all other fields mentioned through the solicitation document on page 4 and 5. Other documents are required through section 3 of the solicitation.
Please contact Haya Hajeer (04 309 4076) for any additional information.
19TC1020Q0003 – Diplomatic Outgoing Pouch Services
RFP 19TC1220R0001 - Swimming Pool Maintenance
The American Consulate in DUBAI requires services to maintain the swimming pool at the Consul General Residence (CGR), DUBAI, UAE. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate. These rates include all costs associated with providing swimming pool maintenance services. The contract will be for a one-year period, with two one-year optional periods of performance.
SITE VISIT: A site visit shall be conducted on Tuesday January 21 at 10 am at 10.00 AM (local time) at the Consul General’s Residence at Umm Sequim.
Should you be interested in the site survey, please send us the FULL NAME as per the EID card or labor card of the representatives not later than Sunday 19 January 2020 at 12 noon. Please note that the survey is limited to not more than 02 persons per company.
Questions and Answers: Last date for receipt of questions is 26 January 2020. The Consulate will provide answers by COB 03 February 2020.
Deadline to accept proposals is at 16:00 10 February 2020
PRE-SOLICITATION NOTICE 19GE520R0005
PRE-SOLICITATION NOTICE 19GE520R0005 (PDF 97 KB)
The U.S. Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
NAVSUP INTERIOR OFFICE FIT-OUT OF TWO (2) EXISTING OFFICE SUITES AT BURJUMAN OFFICE CENTRE, BUR DUBAI, U.S. CONSULATE DUBAI, UAE
NOTICE: Sources Sought for Ship Repair Industry Day
NOTICE: Sources Sought for Ship Repair Industry Day (PDF 43 KB)
POSTING DATE: 27 August 2019 to Contracting Opportunities Website
RESPONSE DATE: 8 September 2019
NAICS Code: 336611 Ship Repair and 336612 Boat Building
This announcement constitutes a Sources Sought Synopsis (market survey).
- Sources Sought for Ship Repair Industry Day (PDF 43 KB)
This is not a request for quote (RFQ) or a request for proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the United States Government, implied or otherwise, to issue a solicitation or award a contract. The Government will not pay for any cost incurred in responding to this announcement. Any information submitted by respondents to this Sources Sought synopsis shall be voluntary and retained.
The purpose of this sources sought synopsis is to determine interest and capability of potential qualified businesses relative to NAICS code 336611 & 336612 within the United Arab Emirates (UAE). Large and Small Businesses, regardless of previous experience working for the United States Government, are invited to provide their contact information. Qualified responders will be invited to meet with contracting officers at a ship repair industry day of Naval Supply Systems Command, Naval Fleet Logistics Center, Bahrain (NAVSUP FLCB) to be held in Dubai in early October 2019 at a location to be determined. An industry day is an event to exchange information with company representatives. It is the Government’s opportunity to encourage new businesses to participate in upcoming contracting actions and exchange information and industry’s opportunity to network with each other.
NAVSUP FLCB is conducting market research to determine the existence of potential sources to provide ship repair on U.S. navy vessels. Most ship repair occurs at Jebel Ali. However, other locations have included Dubai DryDocks, Port of Fujairah and Port Khalifa. Typical work items included under “ship repair” are lagging and insulation, machining, rigging, welding, fabrication and inspection, fire watch, pipefitting, marine carpentry, deck resurfacing, engine overhauls, diving services, electrical jobs, valve repair, confined space entry, tank cleaning , preservation, scaffolding, pump repairs, hull and structural repair.
Potential contractors must eventually be able to, at a minimum, verify competency in the following areas: ability to speak and write English, ability to receive phone calls and emails, compliance with local environmental and safety laws, possess an internal quality control system, and the ability to acquire security passes to access government sites. Furthermore, the contractor must be responsible as defined as having adequate financial resources to perform the contract or the ability to obtain it; have a satisfactory record of integrity and business ethics; have the necessary managerial and technical skills as well as tools and equipment to perform the work or have the ability to obtain them.
Any interested party shall send an email containing your company name, company representative and title, location of business, contact phone number, preferred email address to receive correspondence, and if known, your CAGE and DUNS number. It is recommended that this email be sent with a delivery receipt confirmation.
Where to send responses:
To Jorge Cubas, Jorge.Cubas@me.navy.mil with a “cc” to Lizabeth Cantos, Lizabeth.Cantos.PH@me.navy.mil
Response deadline: 8 September 2019
Primary Point of Contact:
Jorge Cubas, Deputy Officer in Charge: 971 56 547 8207
Secondary Point of Contact:
Lizabeth Cantos: 971 50 645 95 05
Notice to Prospective Vendors:
Dear prospective quoters/offerors:
The U.S. Embassy in Abu Dhabi has procurement and contracting requirements throughout the year to receive supplies and services. Requests for Proposal/Quotation (RFP/RFQ) are required to allow the Embassy to more accurately budget for these supplies and services, and will be announced on this Embassy website as Requests for Proposal/Quotation (RFP/RFQ). Many will also be advertised in the consolidated system beta at https://beta.sam.gov/ .
Vendors submitting RFP/RFQ are reminded that these projects are not yet funded, and the U.S. Embassy is not making any guarantee that the project will result in a solicitation or award of a contract. All RFP/RFQ, solicitation announcements, and awarded contracts will include all applicable provisions and clauses. All companies, firms, and agencies that respond to the solicitation must be technically qualified, financially responsible, and have the necessary personnel, satisfactory record of performance, satisfactory record of integrity & business ethics, equipment, licenses, and permits required by local authority.
The Embassy highly recommends that vendors are registered in the System for Award Management (SAM) prior to submitting their quotes/offers for an open RFQ/RFP. This facilitates the Embassy review process and results in a more efficient awarding of the contract. SAM is the official portal for entities to register to do business with the Government. Users shall also renew or update their registration, check the status of their registration, or search for exclusion records. It is free – there is NO charge to register or maintain your entity registration record in SAM.
Contracting officers must check SAM for exclusions upon receipt of offers and immediately prior to all awards regardless of dollar value or any other exceptions.
FAR 4.1100 requires SAM registration in order for entities to eligible to receive contract awards, with the following exceptions:
- Awards below the micro-purchase threshold
- Awards to foreign vendors valued at or below $30,000 for work to be performed overseas when registration is impractical
- Awards issued overseas in support of diplomatic operations at danger pay posts
- Awards to individuals for performance outside the U.S.
- Awards to support unusual and compelling needs
SAM registration has three steps:
- Obtain DUNS number by clicking this link http://fedgov.dnb.com/webform
- Obtain NCAGE code by clicking this link: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
- Complete the SAM registration by clicking this link: https://www.sam.gov/SAM/
Attached are the user guide (PDF 706 KB) for completing these steps to become a successful SAM registered vendor.
Common SAM Registration Issues for International Registrants
Address validation errors
Problem: SAM error message “Although DUNS Number [NUMBER] is correctly formatted, the information you input did not sufficiently match what is on file at D&B for this DUNS Number” or “Invalid physical address does not match NCB.”
Background: SAM validates entity addresses against Dun & Bradstreet Data Universal Numbering System (DUNS) and International Commercial and Government Entity (NCAGE) data. In order to pass SAM validation, physical addresses in each system must exactly match. Any discrepancy, including special (accented) characters, spacing, punctuation, and abbreviations will cause validation to fail.
Resolution: The vendor must correct the physical address they entered in the DUNS, NCAGE, and SAM systems to match exactly. A best practice is for the registrant to type out the address they wish to use in a plain text editor, such as Microsoft Notepad. The registrant may then copy elements of this address and paste them into DUNS, NCAGE, and SAM fields. The address should be corrected in the DUNS and NCAGE systems before correcting the address in SAM. As a final step, the entity must re-submit their SAM registration request.
Validation pending approval by parent entity
Problem: SAM warning message “Record is pending administrator review. If approved, you will be able to complete the registration.” and entity’s parent company is not registered in SAM.
Background: During the registration process, SAM asks a series of scenario-based questions to determine whether a registrant is owned by another entity. SAM refers to the owner entity as the “parent” and the subsidiary as the “child.” If a registrant indicates that they are owned by another entity, SAM sends an automated email to the parent entity requesting approval to create the child entity in a corporate hierarchy. This process normally works as intended, but may become stuck if the parent entity is not actively registered in SAM or has not maintained up-to-date point of contact information in SAM.
Resolution: Before seeking any other resolution, the registrant should search SAM for the entity they indicated as the parent entity. If the parent entity is registered, the registrant should contact the parent entity to request that the SAM registration request be approved. If the parent company is not registered, email a copy of the Entity Administrator letter to Adam H. Butler in A/OPE/AP/PD and copy your EAD desk officer. A/OPE/AP/PD will coordinate with SAM program management to ensure that the correct Entity Administrator is approved. When requesting A/OPE/AP/PD assistance, be sure to include the entity name and DUNS in the email subject line. Please do not include the registrant in the email. (Communication with registrants should be routed through the contracting officer or the Federal Service Desk.)
Entity Administrator letter notarization requirements
Problem: SAM registrant unsure about notarization or other requirements of the Entity Administrator letter process.
Background: In March, 2018, GSA began requiring entities registering for the first time and entities renewing a registration who have not previously submitted an Entity Administrator appointment letter to do so. Notarization and submission of a hardcopy of the letter may or may not be required, depending on the scenario.
Resolution: Refer to Federal Service Desk Knowledge Base Article KB0013221. Generally, international entities who are not required to submit banking data during SAM registration do not need to have their Entity Administrator appointment letter notarized. If notarization is not required, the registrant may scan and electronically submit their Entity Administrator letter by attaching it to their registration or by opening a help ticket using the web form at FSD.gov. If notarization and hardcopy submission are required, the hardcopy letter should be mailed to the address in the Knowledge Base Article.
Dun & Bradstreet and CAGE/NCAGE contacts
Problem: SAM registrant needs to find or correct information related to their DUNS or CAGE/NCAGE registration.
Background: Before registering in SAM, entities must first register in the DUNS and CAGE/NCAGE systems. These systems are not administered by GSA and are not supported by the Federal Service Desk.
Resolution: DUNS is supported by Dun & Bradstreet, a privately owned company. DUNS address change requests may be submitted using the webform. For additional support, contact Dun & Bradstreet at SAMHelp@dnb.com (overseas) or 866-705-5711 (U.S. only).
CAGE/NCAGE is supported by Defense Logistics Agency and NATO. CAGE/NCAGE information lookup is available using the Search and Request Tool. Support requests should be sent to email@example.com or 269-961-7766.
If either Dun & Bradstreet or NATO are unable to provide a response to your inquiry, the issue may be escalated to OPE by forwarding copies of support requests and responses to the Point of Contact at the bottom of this page. OPE provides internal support to State employees and will not provide direct support to vendors. All communication with prospective vendors or grantees must go through the contracting or grants awarding activity.
For technical support, contact the Federal Service Desk.
Department of State Point of Contact
Adam H. Butler – Senior Procurement Analyst, Policy Division, Office of the Procurement Executive