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U.S. Embassy Contract Opportunities
Please find below contracting opportunities with the U.S. Embassy in Abu Dhabi:
Request for Quotations (RFQ) No.: 19TC1021Q0010 – Supply & Installation of Drop Arm Barrier Equipment
The United States Embassy would like to get quotations for the services of a qualified contractor to supply and install drop arm barrier equipment in the municipal parking area at the U.S. Embassy compound. Interested quoters can submit quotations as per the terms and conditions of the attached RFQ documents.
- Cover Letter (PDF 327 KB)
- RFQ Document (PDF 919 KB)
- SF30 – Amendment A001 (PDF 473 KB)
- MoM, Q&A and Important Notes to Bidders (PDF 442 KB)
- Detailed Layout Plan (PDF 221 KB)
Your quotation must be submitted electronically via email to AbuDhabiContracts@state.gov. Pricing and Technical Quotations must be submitted separately.
Direct any questions regarding this solicitation by e-mail to AbuDhabiContracts@state.gov. The solicitation number of the RFQ must be mentioned on the subject line of your email.
Outgoing Pouch Services
The U.S. Embassy Abu Dhabi requests quotations for Outgoing Pouch Services through Solicitation 19TC1021Q0002. Interested bidders, may download the attached solicitation package and submit the proposal as required.
The documents are:
– 19TC1021Q0002 – Cover Letter – Outgoing Pouch Services (PDF 203 KB)
– 19TC1021Q0002 – SF1449 Outgoing Pouch Services (PDF 202 KB)
– 19TC1021Q0002 – Outgoing Pouch Services Solicitation (PDF 681 KB)
Request for Quotations (RFQ) No.: 19TC1021Q0005 – Cook services for Marine Security Guards (MSG)
The United States Embassy would like to get quotations for cook services for our Marine Security Guards (MSG). Interested quoters can submit quotations as per the terms and conditions of the attached RFQ documents.
- SF30 – Amendment to RFQ for removing 11.3 – Reporting Plan from Section 1 (PDF 372 KB)
- Current Menu (February 2021) (PDF 291 KB)
- Questions & Answers (PDF 373 KB)
- Important Notes to prospective bidders (PDF 221 KB)
- Cover Letter (PDF 275 KB)
- RFQ document (PDF 680 KB)
- Site Visit Access Request form (PDF 207 KB)
Pre-quotation Conference/Site Visit will be held on March 2, 2021 at 09:30 am at the U.S. Embassy Abu Dhabi. Prospective quoters should fill the attached “Site Visit Access Request Form” and e-mail it to Joseph John at AbuDhabiContracts@state.gov and JohnJM@state.gov by or before 12 noon on Sunday, February 28, 2021 to arrange entry to the building.
Your quotation must be submitted both physically to the Embassy AND electronically via email to AbuDhabiContracts@state.gov. Pricing and Technical Quotations must be submitted separately.
Direct any questions regarding this solicitation by e-mail to AbuDhabiContracts@state.gov. The solicitation number of the RFQ must be mentioned on the subject line of your email.
Travel Management Services
- Pre-Quotation meeting – Travel Management Services (PDF 298 KB)
- Cover Letter – 19TC1021Q0007 (PDF 310 KB)
- SF1449 Travel Management Services (PDF 130 KB)
- 19TC1021Q0007 – Travel Management Services Solicitation (PDF 987 KB)
RFQ # PR9721669 - Brand New Vehicle, SUV Full Size
The US Embassy Abu Dhabi invites competitive quotes for sale and supply of brand new vehicle, as per the terms and conditions of the RFQ attached. If you would like to submit a quotation, please follow the instructions in the RFQ and complete the required portions of the attached documents.
Questions to this RFQ should be e-mailed to AbuDhabiContracts@state.gov
Tender Notice – Solicitation 19TC1021Q0006 – MSF and Satellite Installation
The U.S. Embassy Abu Dhabi requests quotations for MSF and Satellite Installation Services through Solicitation 19TC1021Q0006. Interested bidders, may download the attached solicitation package and submit the proposal as required. If you would like to participate the site visit, please follow the instructions.
- Cover letter
- Solicitation 19TC1021Q0006
- Drawings (13 pages)
- Site visit access request form (PDF 205 KB)
For more information, please contact U.S. Embassy Abu Dhabi Contracting Office at AbuDhabiContracts@state.gov
REQUEST FOR QUOTATIONS –19TC1221Q0002 – LANDSCAPING SERVICES (US CONSULATE – DUBAI)
The US Consulate in Dubai requests quotations for Landscape Services as IAW the following SOW.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the SOW, and submit it to the address shown on the Standard Form 1449.
Statement of Work (386 KB)
A site survey will be held at the US Consulate, Burdubai at 09.00 AM, Monday, 16th November 2020. Interested contractors may submit the details of their employees (limited to two persons per contractor) including FULL NAME and copy of EID card, copy of trade license that indicates landscaping activity by email to DubaiGSOProcurement@state.gov by 1500hrs 10th November 2020.
Quotations are due by 10.00 AM, 25th November 2020. Quotations must be sent only via email to DubaiGSOProcurement@state.gov . Hard copies will not be accepted
For any questions on this solicitation, please email the Contracting Officer at DubaiGSOProcurement@state.gov
REQUEST FOR QUOTATIONS - PR 9202891 – SUV – US CONSULATE, DUBAI
The US Consulate in Dubai requests quotations for the supply and delivery of SUV as per the specifications in the SOW.
Statement of Work (PDF 430 KB).
Quotations are due by 1500hrs local time -19th July 2020 and by email to DubaiGSOProcurement@state.gov
For any questions on this solicitation, please email Contracting Officer at DubaiGSOProcurement@state.gov
Request for Quotation PR9050132
The US Consulate in Dubai requests you to submit quotations with your best prices for the following item:
Smiths Detection 5030si (53cm x 33cm opening) equipment including installation and commissioning- Qty 1
Proposals are due by March 20, 2020, 17: 00 Local Time. Late submissions will not be accepted.
In order for a quotation to be considered, you must complete and submit SF1449.
Please contact Haya Hajeer HajeerHM@state.gov (04 309 4076) for any additional information.
RFP - 19TC1220Q0004 - Transportation Services
The U. S. Consulate in Dubai requests proposals for Transportation Services (Vehicles with Drivers) for the EXPO Office at the U.S. Consulate, Dubai (Ref : 19TC1220Q0004) as per the attached solicitation.
Proposals should be submitted via email to DubaiGSOProcurement@state.gov or HajeerHM@state.gov They can also be delivered in a sealed envelope marking ” Transportation Services for Expo Office Proposal Enclosed” addressed to the Contracting Officer, Kevin Allen, U.S Consulate, Bur Dubai, First Street, Umm Hurrair – 1, United Arab Emirates..
Proposals are due by March 8, 2020, 17: 00 Local Time. Late submissions will not be accepted.
In order for a proposal to be considered, you must complete and submit SF1449 form and all other fields mentioned through the solicitation document on page 4 and 5. Other documents are required through section 3 of the solicitation.
Please contact Haya Hajeer (04 309 4076) for any additional information.
RFP 19TC1220R0001 - Swimming Pool Maintenance
The American Consulate in DUBAI requires services to maintain the swimming pool at the Consul General Residence (CGR), DUBAI, UAE. The contract type is a firm fixed price contract for routine maintenance services paid at the monthly rate. These rates include all costs associated with providing swimming pool maintenance services. The contract will be for a one-year period, with two one-year optional periods of performance.
SITE VISIT: A site visit shall be conducted on Tuesday January 21 at 10 am at 10.00 AM (local time) at the Consul General’s Residence at Umm Sequim.
Should you be interested in the site survey, please send us the FULL NAME as per the EID card or labor card of the representatives not later than Sunday 19 January 2020 at 12 noon. Please note that the survey is limited to not more than 02 persons per company.
Questions and Answers: Last date for receipt of questions is 26 January 2020. The Consulate will provide answers by COB 03 February 2020.
Deadline to accept proposals is at 16:00 10 February 2020
PRE-SOLICITATION NOTICE 19GE520R0005
PRE-SOLICITATION NOTICE 19GE520R0005 (PDF 97 KB)
The U.S. Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
NAVSUP INTERIOR OFFICE FIT-OUT OF TWO (2) EXISTING OFFICE SUITES AT BURJUMAN OFFICE CENTRE, BUR DUBAI, U.S. CONSULATE DUBAI, UAE
NOTICE: Sources Sought for Ship Repair Industry Day
NOTICE: Sources Sought for Ship Repair Industry Day (PDF 43 KB)
POSTING DATE: 27 August 2019 to Contracting Opportunities Website
RESPONSE DATE: 8 September 2019
NAICS Code: 336611 Ship Repair and 336612 Boat Building
This announcement constitutes a Sources Sought Synopsis (market survey).
- Sources Sought for Ship Repair Industry Day (PDF 43 KB)
This is not a request for quote (RFQ) or a request for proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the United States Government, implied or otherwise, to issue a solicitation or award a contract. The Government will not pay for any cost incurred in responding to this announcement. Any information submitted by respondents to this Sources Sought synopsis shall be voluntary and retained.
The purpose of this sources sought synopsis is to determine interest and capability of potential qualified businesses relative to NAICS code 336611 & 336612 within the United Arab Emirates (UAE). Large and Small Businesses, regardless of previous experience working for the United States Government, are invited to provide their contact information. Qualified responders will be invited to meet with contracting officers at a ship repair industry day of Naval Supply Systems Command, Naval Fleet Logistics Center, Bahrain (NAVSUP FLCB) to be held in Dubai in early October 2019 at a location to be determined. An industry day is an event to exchange information with company representatives. It is the Government’s opportunity to encourage new businesses to participate in upcoming contracting actions and exchange information and industry’s opportunity to network with each other.
NAVSUP FLCB is conducting market research to determine the existence of potential sources to provide ship repair on U.S. navy vessels. Most ship repair occurs at Jebel Ali. However, other locations have included Dubai DryDocks, Port of Fujairah and Port Khalifa. Typical work items included under “ship repair” are lagging and insulation, machining, rigging, welding, fabrication and inspection, fire watch, pipefitting, marine carpentry, deck resurfacing, engine overhauls, diving services, electrical jobs, valve repair, confined space entry, tank cleaning , preservation, scaffolding, pump repairs, hull and structural repair.
Potential contractors must eventually be able to, at a minimum, verify competency in the following areas: ability to speak and write English, ability to receive phone calls and emails, compliance with local environmental and safety laws, possess an internal quality control system, and the ability to acquire security passes to access government sites. Furthermore, the contractor must be responsible as defined as having adequate financial resources to perform the contract or the ability to obtain it; have a satisfactory record of integrity and business ethics; have the necessary managerial and technical skills as well as tools and equipment to perform the work or have the ability to obtain them.
Any interested party shall send an email containing your company name, company representative and title, location of business, contact phone number, preferred email address to receive correspondence, and if known, your CAGE and DUNS number. It is recommended that this email be sent with a delivery receipt confirmation.
Where to send responses:
To Jorge Cubas, Jorge.Cubas@me.navy.mil with a “cc” to Lizabeth Cantos, Lizabeth.Cantos.PH@me.navy.mil
Response deadline: 8 September 2019
Primary Point of Contact:
Jorge Cubas, Deputy Officer in Charge: 971 56 547 8207
Secondary Point of Contact:
Lizabeth Cantos: 971 50 645 95 05
Notice to Prospective Vendors:
Dear prospective quoters/offerors:
The U.S. Embassy in Abu Dhabi has procurement and contracting requirements throughout the year to receive supplies and services. Requests for Proposal/Quotation (RFP/RFQ) are required to allow the Embassy to more accurately budget for these supplies and services, and will be announced on this Embassy website as Requests for Proposal/Quotation (RFP/RFQ). Many will also be advertised in the consolidated system beta at https://beta.sam.gov/ .
Vendors submitting RFP/RFQ are reminded that these projects are not yet funded, and the U.S. Embassy is not making any guarantee that the project will result in a solicitation or award of a contract. All RFP/RFQ, solicitation announcements, and awarded contracts will include all applicable provisions and clauses. All companies, firms, and agencies that respond to the solicitation must be technically qualified, financially responsible, and have the necessary personnel, satisfactory record of performance, satisfactory record of integrity & business ethics, equipment, licenses, and permits required by local authority.
The Embassy highly recommends that vendors are registered in the System for Award Management (SAM) prior to submitting their quotes/offers for an open RFQ/RFP. This facilitates the Embassy review process and results in a more efficient awarding of the contract. SAM is the official portal for entities to register to do business with the Government. Users shall also renew or update their registration, check the status of their registration, or search for exclusion records. It is free – there is NO charge to register or maintain your entity registration record in SAM.
Contracting officers must check SAM for exclusions upon receipt of offers and immediately prior to all awards regardless of dollar value or any other exceptions.
FAR 4.1100 requires SAM registration in order for entities to eligible to receive contract awards, with the following exceptions:
- Awards below the micro-purchase threshold
- Awards to foreign vendors valued at or below $30,000 for work to be performed overseas when registration is impractical
- Awards issued overseas in support of diplomatic operations at danger pay posts
- Awards to individuals for performance outside the U.S.
- Awards to support unusual and compelling needs
SAM registration has three steps:
- Obtain DUNS number by clicking this link http://fedgov.dnb.com/webform
- Obtain NCAGE code by clicking this link: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
- Complete the SAM registration by clicking this link: https://www.sam.gov/SAM/
Attached are the user guide (PDF 706 KB) for completing these steps to become a successful SAM registered vendor.
Common SAM Registration Issues for International Registrants
Address validation errors
Problem: SAM error message “Although DUNS Number [NUMBER] is correctly formatted, the information you input did not sufficiently match what is on file at D&B for this DUNS Number” or “Invalid physical address does not match NCB.”
Background: SAM validates entity addresses against Dun & Bradstreet Data Universal Numbering System (DUNS) and International Commercial and Government Entity (NCAGE) data. In order to pass SAM validation, physical addresses in each system must exactly match. Any discrepancy, including special (accented) characters, spacing, punctuation, and abbreviations will cause validation to fail.
Resolution: The vendor must correct the physical address they entered in the DUNS, NCAGE, and SAM systems to match exactly. A best practice is for the registrant to type out the address they wish to use in a plain text editor, such as Microsoft Notepad. The registrant may then copy elements of this address and paste them into DUNS, NCAGE, and SAM fields. The address should be corrected in the DUNS and NCAGE systems before correcting the address in SAM. As a final step, the entity must re-submit their SAM registration request.
Validation pending approval by parent entity
Problem: SAM warning message “Record is pending administrator review. If approved, you will be able to complete the registration.” and entity’s parent company is not registered in SAM.
Background: During the registration process, SAM asks a series of scenario-based questions to determine whether a registrant is owned by another entity. SAM refers to the owner entity as the “parent” and the subsidiary as the “child.” If a registrant indicates that they are owned by another entity, SAM sends an automated email to the parent entity requesting approval to create the child entity in a corporate hierarchy. This process normally works as intended, but may become stuck if the parent entity is not actively registered in SAM or has not maintained up-to-date point of contact information in SAM.
Resolution: Before seeking any other resolution, the registrant should search SAM for the entity they indicated as the parent entity. If the parent entity is registered, the registrant should contact the parent entity to request that the SAM registration request be approved. If the parent company is not registered, email a copy of the Entity Administrator letter to Adam H. Butler in A/OPE/AP/PD and copy your EAD desk officer. A/OPE/AP/PD will coordinate with SAM program management to ensure that the correct Entity Administrator is approved. When requesting A/OPE/AP/PD assistance, be sure to include the entity name and DUNS in the email subject line. Please do not include the registrant in the email. (Communication with registrants should be routed through the contracting officer or the Federal Service Desk.)
Entity Administrator letter notarization requirements
Problem: SAM registrant unsure about notarization or other requirements of the Entity Administrator letter process.
Background: In March, 2018, GSA began requiring entities registering for the first time and entities renewing a registration who have not previously submitted an Entity Administrator appointment letter to do so. Notarization and submission of a hardcopy of the letter may or may not be required, depending on the scenario.
Resolution: Refer to Federal Service Desk Knowledge Base Article KB0013221. Generally, international entities who are not required to submit banking data during SAM registration do not need to have their Entity Administrator appointment letter notarized. If notarization is not required, the registrant may scan and electronically submit their Entity Administrator letter by attaching it to their registration or by opening a help ticket using the web form at FSD.gov. If notarization and hardcopy submission are required, the hardcopy letter should be mailed to the address in the Knowledge Base Article.
Dun & Bradstreet and CAGE/NCAGE contacts
Problem: SAM registrant needs to find or correct information related to their DUNS or CAGE/NCAGE registration.
Background: Before registering in SAM, entities must first register in the DUNS and CAGE/NCAGE systems. These systems are not administered by GSA and are not supported by the Federal Service Desk.
Resolution: DUNS is supported by Dun & Bradstreet, a privately owned company. DUNS address change requests may be submitted using the webform. For additional support, contact Dun & Bradstreet at SAMHelp@dnb.com (overseas) or 866-705-5711 (U.S. only).
CAGE/NCAGE is supported by Defense Logistics Agency and NATO. CAGE/NCAGE information lookup is available using the Search and Request Tool. Support requests should be sent to firstname.lastname@example.org or 269-961-7766.
If either Dun & Bradstreet or NATO are unable to provide a response to your inquiry, the issue may be escalated to OPE by forwarding copies of support requests and responses to the Point of Contact at the bottom of this page. OPE provides internal support to State employees and will not provide direct support to vendors. All communication with prospective vendors or grantees must go through the contracting or grants awarding activity.
For technical support, contact the Federal Service Desk.
Department of State Point of Contact
Adam H. Butler – Senior Procurement Analyst, Policy Division, Office of the Procurement Executive